<\/p>\n
- \n
- Project calendars:\u00a0<\/strong>Microsoft Project uses the Project Calendar to calculate the initial schedule of each task in the project before you assign resources to the tasks The project calendar sets the default working times for all tasks in your project. For example, if most of the work on your project happens between 8 a.m. and 5 p.m. Monday through Friday, the out-of-the-box Standard calendar is the best choice for your project calendar.<\/li>\n<\/ul>\n
<\/p>\n
- \n
- Resource calendars:<\/strong>\u00a0When you assign resources to a task, Microsoft Project calculates the schedule of the task using the calendar of each resource assigned to the task.. For example, if a resource has a flexible work arrangement and works four 10-hour days instead of five 8-hour days, you can set that resource\u2019s calendar to reflect that schedule without changing the overall schedule for all other resources in the organization.<\/li>\n<\/ul>\n
<\/p>\n
- \n
- Task calendars:\u00a0<\/strong>You can apply a Task Calendar as an override calendar on any task individually to completely override the schedule of the task and the resources assigned to the task. Use task calendars to enter special days specific to individual tasks in your project. For example, if the task must happen over a weekend but your project calendar specifies weekends as nonworking time, you can use a task calendar to call out that weekend as working time for just that task while leaving the rest of the project using the normal project calendar<\/li>\n<\/ul>\n
Learn MS.Project 2016\u00a0 Fundamentals in Toronto, Mississauga, Scarborough, Ottawa, & Montreal<\/a><\/p>\n
Learn Advanced Techniques in MS.Project 2016\u00a0 in Toronto, Mississauga, Scarborough, Ottawa, & Montreal<\/a><\/p><\/blockquote>\n
How to Set up the nonworking days in the project calendar in Microsoft Project 2016<\/strong><\/span><\/h1>\n
Calendars are the primary means by which you control when each task and resource ca be scheduled for work in Project.<\/p>\n
The project calendar defines the general working and nonworking days and times for tasks. Project includes multiple calendars, called base calendars, any one of which can serve as the project calendar for a plan. You select the base calendar that will be used as the project calendar in the Project Information dialog box.<\/p>\n
![\"MS.Project-Project-Information\"](\"https:\/\/i0.wp.com\/www.pmvision.ca\/global\/wp-content\/uploads\/2018\/10\/Image-1-MS.Project-Project-Information.jpg?resize=1024%2C540\")
<\/a>MS.Project-Project-Information<\/p><\/div>\n
Set the plan\u2019s start date, project calendar, and other essential schedule settings in the Project Information dialog box<\/em><\/p>\n
<\/p>\n
The Project Calendar in MS.Project 2016<\/strong><\/span><\/h2>\n
The Calendar list contains the three base calendars that are included with Project:<\/p>\n
- \n
- 24 Hours: <\/strong>Has no nonworking time<\/li>\n
- Night Shift:\u00a0 <\/strong>Covers a late-night \u201cgraveyard\u201d shift schedule of Monday night through Saturday morning, 11:00 P.M. to 8:00 A.M., with a one hour break each day<\/li>\n
- Standard: <\/strong>The traditional working day and week, Monday through Friday from 8:00 A.M. to 5:00 P.M., with a one-hour break each day<\/li>\n<\/ul>\n
Only one of the base calendars serves as the project calendar; the Standard calendar is the default.<\/p>\n
Think of the project calendar as your organization\u2019s normal working days and hours. For example, this might be Monday through Friday, 8:00 A.M. through 5:00 P.M., with a one hour lunch break each day. Your organization or specific resources might have exceptions to this normal working time, such as holidays or vacation days.<\/p>\n
Customizing the Project Calendar in MS.Project 2016<\/strong><\/span><\/h2>\n
You customize calendars in the Change Working Time dialog box. Click on the Project tab.<\/p>\n
![\"MS.Project](\"https:\/\/i0.wp.com\/www.pmvision.ca\/global\/wp-content\/uploads\/2018\/10\/Image-2-MS.Project-Change-Working-Hours.jpg?resize=1024%2C542\")
<\/a>MS.Project : Change Working Hours<\/p><\/div>\n
<\/p>\n
The Change Working Time dialog box opens when you click the Change Working Time button on the Project tab.<\/p>\n
![\"](\"https:\/\/i0.wp.com\/www.pmvision.ca\/global\/wp-content\/uploads\/2018\/10\/Image-3-MS.Project-Change-Working-Hours-2.jpg?resize=1024%2C547\")
<\/a>MS.Project: Project Tab : Change Working Hours<\/p><\/div>\n
<\/p>\n
Use this dialog box to set normal working schedules and working time exceptions for individual resources or the entire plan. Other common examples of working time adjustments include:<\/p>\n
- \n
- Recurring holidays or other times off that follow a known pattern, such as weekly, monthly, or annually.<\/li>\n
- Variable working times per week; for example, to address seasonal changes in working times.<\/li>\n
- Unique working hours for a resource.<\/li>\n<\/ul>\n
<\/p>\n
To select the project calendar<\/strong><\/h3>\n
- \n
- On the Project <\/strong>tab, in the Properties <\/strong>group, click the Project Information <\/strong>button.<\/li>\n
- In the Project Information <\/strong>dialog box, in the Calendar <\/strong>box, click the arrow, and then click the calendar you want to use as the project calendar.<\/li>\n<\/ol>\n
<\/p>\n
To set a specific date as nonworking<\/strong><\/h3>\n
- \n
- On the Project <\/strong>tab, in the Properties <\/strong>group, click the Change Working Time <\/strong>button.<\/li>\n
- On the Exceptions <\/strong>tab in the lower portion of the Change Working Time <\/strong>dialog box, in the Name <\/strong>field, enter a description of the exception.\u00a0 You don\u2019t need to name calendar exceptions, but it\u2019s a good practice for you or others to identify the reason for the exception<\/li>\n
- In the Start <\/strong>and Finish <\/strong>fields, enter or select the dates you want.<\/li>\n
- Click OK<\/strong>.<\/li>\n<\/ol>\n
<\/p>\n
To set up a recurring nonworking time<\/strong><\/h3>\n
- \n
- On the Project <\/strong>tab, in the Properties <\/strong>group, click the Change Working Time <\/strong>button.<\/li>\n
- On the Exceptions <\/strong>tab of the Change Working Time <\/strong>dialog box, in the Name <\/strong>field, enter a description of the recurring exception.<\/li>\n<\/ol>\n
![\"MS.Project:Set](\"https:\/\/i0.wp.com\/www.pmvision.ca\/global\/wp-content\/uploads\/2018\/10\/Image-4-MS.Project-Set-up-a-recurring-nonworking-time.jpg?resize=1024%2C547\")
<\/a>MS.Project:Set up a recurring nonworking time<\/p><\/div>\n
3. Click in the Start <\/strong>field, and then click Details<\/strong>.<\/p>\n
4. In the Details <\/strong>dialog box, under Recurrence Patterns<\/strong>, select the recurrence values you want, and then click OK<\/strong>.<\/p>\n
5.Click OK <\/strong>to close the Change Working Time <\/strong>dialog box.<\/p>\n
![\"MS.Project](\"https:\/\/i0.wp.com\/www.pmvision.ca\/global\/wp-content\/uploads\/2018\/10\/Image-5-MS.Project-Set-up-a-recurring-nonworking-time-2.jpg?resize=1024%2C542\")
<\/a>MS.Project : Set up a recurring nonworking time 2<\/p><\/div>\n
<\/p>\n
To set up a custom work week<\/strong><\/h3>\n
- \n
- On the Project <\/strong>tab, in the Properties <\/strong>group, click the Change Working Time <\/strong>button.<\/li>\n
- Click the Work Weeks <\/strong>tab in the lower portion of the Change Working Time <\/strong>dialog box.<\/li>\n
- Click a row below the \u201c[Default]\u201d value.<\/li>\n
- Enter a description and the date range for which you want the custom work week to apply.<\/li>\n
- In the Start <\/strong>and Finish <\/strong>fields, enter or select the date range for which you want the custom work week to apply.<\/li>\n
- Click Details<\/strong>.<\/li>\n
- In the Details <\/strong>dialog box, select the day and time values you want, and then click OK<\/strong>.<\/li>\n
- Click OK <\/strong>to close the Change Working Time <\/strong>dialog box.<\/li>\n<\/ol>\n
<\/p>\n
- Click the Work Weeks <\/strong>tab in the lower portion of the Change Working Time <\/strong>dialog box.<\/li>\n
- On the Exceptions <\/strong>tab of the Change Working Time <\/strong>dialog box, in the Name <\/strong>field, enter a description of the recurring exception.<\/li>\n<\/ol>\n
- On the Exceptions <\/strong>tab in the lower portion of the Change Working Time <\/strong>dialog box, in the Name <\/strong>field, enter a description of the exception.\u00a0 You don\u2019t need to name calendar exceptions, but it\u2019s a good practice for you or others to identify the reason for the exception<\/li>\n
- In the Project Information <\/strong>dialog box, in the Calendar <\/strong>box, click the arrow, and then click the calendar you want to use as the project calendar.<\/li>\n<\/ol>\n
- On the Project <\/strong>tab, in the Properties <\/strong>group, click the Project Information <\/strong>button.<\/li>\n
- Night Shift:\u00a0 <\/strong>Covers a late-night \u201cgraveyard\u201d shift schedule of Monday night through Saturday morning, 11:00 P.M. to 8:00 A.M., with a one hour break each day<\/li>\n
- 24 Hours: <\/strong>Has no nonworking time<\/li>\n
- Task calendars:\u00a0<\/strong>You can apply a Task Calendar as an override calendar on any task individually to completely override the schedule of the task and the resources assigned to the task. Use task calendars to enter special days specific to individual tasks in your project. For example, if the task must happen over a weekend but your project calendar specifies weekends as nonworking time, you can use a task calendar to call out that weekend as working time for just that task while leaving the rest of the project using the normal project calendar<\/li>\n<\/ul>\n
- Resource calendars:<\/strong>\u00a0When you assign resources to a task, Microsoft Project calculates the schedule of the task using the calendar of each resource assigned to the task.. For example, if a resource has a flexible work arrangement and works four 10-hour days instead of five 8-hour days, you can set that resource\u2019s calendar to reflect that schedule without changing the overall schedule for all other resources in the organization.<\/li>\n<\/ul>\n