Recurring tasks in Project are similar to recurring appointments in calendar programs. A recurring task is a task that happens more than once during the project schedule. In general, recurring tasks happen on a regular basis. An example of such a task is attending team meetings, creating and publishing status reports, or running quality-control inspections.

The Project Manager should consider accounting for them in project plan. After all, team meetings and similar events that indirectly support the project require time from resources, and such events take time away from your resources’ other assignments.

When you create a recurring task, Microsoft Project creates a series of tasks with Start No Earlier than constraints, effort-driven scheduling turned off, and no task relationships defined.

In this article, we are going to explain how to create a recurring task in Microsoft project 2016.

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To create a recurring task in Microsoft Project 2016

  • Display a task-centric view, such as a Gantt chart.
  • Select the task above which you want to insert the recurring task.

Create a Recurring Task in MS Project- Select task

 

  • On the Task tab, in the Insert group, click the Task arrow (not the button), and then click Recurring Task to open the Recurring Task Information dialog box.

Create a Recurring Task in MS Project- Task Tab

 

  • In the Task Name field, enter the recurring task’s name.

Create a Recurring Task in MS Project- Task Name

 

  • In the Duration field, enter the duration of each occurrence of the recurring task.
  • Under Recurrence pattern, specify how often the task should repeat.

Create a Recurring Task in MS Project- Task duration

By default, Project schedules a recurring task to start at the plan’s default start time. If you want to schedule a recurring task to start at a different time, enter that time along with the start date in the Start box of the Recurring Task Information dialog box.
  • Under Range of recurrence, specify a start date. For the end date, you can specify either a specific number of occurrences or an end date.
You can set a recurring task to end either after the number of occurrences you specify or on a specific date. If you schedule a recurring task to end on a specific date, Project suggests the current project end date. If you use this date, be sure to change it manually if the project end date changes later.
  • Under Calendar for scheduling this task, if you want the recurring task to use a specific base calendar, select that calendar. If you want the selected calendar to override resource calendars so that assigned resources are scheduled to the recurring tasks at times they might not normally work, select the Scheduling ignores resource calendars check box.

Create a Recurring Task in MS Project- Task range

 

  • Click OK.

All occurrences of a recurring task are organized under a single summary recurring task. As with a regular summary task, the duration of a summary recurring task spans the earliest start to latest finish date of the individual occurrences of the recurring task. Each occurrence of the recurring task is sequentially numbered. Initially, the recurring task is displayed in expanded form

 

Create a Recurring Task in MS Project- change Task in nonworking days

To edit a recurring task, double-click the summary recurring task’s name to open the Recurring Task Information dialog box. Then make your changes.

 

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